At the University of Maine, my colleagues and I have conducted a lot of research on faculty mentoring. The campus-wide Rising Tide Center—funded originally by a National Science Foundation ADVANCE grant—has helped implement several kinds of mentoring programs across our campus, finding that a combination of mentoring programs is best for our faculty.
Years ago the provost required that a mentoring plan be submitted and approved for all new faculty hiring proposals (both tenure-stream and lecturer). This mentoring happens at the departmental or school level and follows the traditional format wherein a new faculty member is assigned a more senior faculty member who provides feedback and serves as a touchstone within their academic unit. Our research found that while this was helpful and needed, it didn’t go far enough for some faculty. Namely, new faculty found they had specific questions that perhaps their assigned colleague couldn’t address, had issues they didn’t want to discuss within their departments, or had specific goals that went beyond the discipline in which they were housed. So entered the target mentoring program (TMP) to address this gap.
The TMP is
an optional, supplemental mentoring program housed within the Rising Tide
Center. Unlike the department-specific mentoring program, TMP is open to all
faculty regardless of rank or career stage.
Faculty
apply for a target mentor through an online form that lists many of the areas
that we have found to be of general interest but also provides an open-ended
option. Faculty applying for a mentor can choose up to five areas of interest
from this form. Simultaneously, we solicit help from faculty from across campus
to serve as mentors; they each select five areas of strength or expertise. We
then match these mentors and mentees to the best of our abilities by comparing
the lists. While we originally were able to provide monetary compensation to
mentors during the years of the grant, we have found that just as many faculty
are willing to participate without compensation as service to their colleagues.
We do provide a dining card to buy them coffee or lunch during mentoring
meetings if they so desire, and we also have begun giving out a campus-wide
faculty mentoring award to recognize this important work.
Our list
includes the following topics, divided by theme:
Research
Building your reputation as a scholar
Developing a research agenda
Establishing a research laboratory
Establishing a research program
Managing a research program
Protecting research time
Publishing scholarly work
Reinventing: changing research focus
Teaching
Assessment
Creating engaging assignments
Creating engaging classrooms
Curriculum development
Developing and teaching online classes
E-learning: using digital resources effectively
Teaching large classes
Transitioning to active learning classes
Success in academia
Academic life: finding balance
Finding appropriate grant opportunities
Fulfilling the tripartite mission of UMaine
Interdisciplinary collaborations: keys to success
Integrating into male-dominated disciplines
Preparing competitive grant applications
Review of promotion and tenure (P&T) materials
Understanding the P&T process
Leadership
Pursuing academic leadership roles
We have found that
the open-ended option for the TMP is especially helpful for those with
challenges related to their status on our predominately white and very rural
campus. For example, we have had requests from faculty who identify as gay
looking to connect with the LGBTQIA+ community, new parents seeking other new
parents on the faculty, and underrepresented women in STEM units who are looking
to connect with others.
An additional TMP service
we provide is for our associate professors seeking promotion to full
professors. We have found this program helpful to those who may need additional
feedback on their dossiers or guidance from others who have traversed the typically
less-than-clear process. We accomplish this part of the TMP pairing process by connecting
an associate with a full professor, typically in the same college. The guidance
we provide for this pairing is through a series of handouts that we provide the
pairs, talking about goal setting and preparation of the dossier.
Our
continued evaluation of both the required and the optional mentoring programs
has resulted in several updates. First, we offer two workshops each fall on research
about and guidance in faculty mentoring. These two optional training sessions
provide context for not only how to mentor, including the outcomes of mentoring
and active listening strategies, but also thinking through scenarios and
resources to address those scenarios. We particularly emphasize issues that
might arise among underrepresented faculty members.
The other
piece of feedback we have garnered from our evaluation is that the required
mentoring matches in their academic home often flounder when the mentee doesn’t
have a specific topic to discuss or question to ask. To address this concern,
we have begun sending out what we call monthly mentoring memos. Each of
these memos includes timely topics and resources that might provide a platform
for a deeper conversation between the pairs. Examples include using the university’s
grading system (early December), reflecting upon first semester successes (January),
and planning for summer research time (April).
Finally, new faculty have commented that they want more social opportunities to connect with other new faculty and mentors on campus. As a result of this feedback, we have implemented a few different social events to which mentors and mentees are invited. One new program we initiated last year with our partner, the Center for Innovation in Teaching and Learning, was called Blue Drinks. A take on Green Drinks, the program for environmentally minded professionals in various cities, our program occurs twice per semester in different locations on campus. The sponsoring office or division pays for the cash bar fee and a few snacks. They also get the opportunity to talk for a few moments about what they do or offer in that location. This program has spawned additional social events that the newer faculty seek out as well as opportunities for entities across campus to show off their locations, offerings, and services to faculty who might not otherwise know about them.
In the
coming year we hope to implement an additional mentoring component to our TMP
that will connect new department chairs and school directors with more
experienced chairs and directors. A new chair or director’s first two years are
often overwhelming and, despite our best efforts to provide ongoing training
and professional development opportunities for people in these positions, we
know that more support is always helpful. The idea behind this program is that
the new chair will have a designated individual in the same academic college
that can be an available touchstone for issues and concerns that may not rise
to the level of need of seeking out a busy dean. Beyond providing helpful
advice and guidance, this pairing will also provide a confidential connection
to a peer in what can often feel like a lonely job.
We believe that the TMP at the University of Maine has provided faculty with several outlets for connection and support throughout their careers. We hope this overview gives you ideas for expanding mentoring efforts on your campus.
Susan K. Gardner, PhD, is the director of Women’s, Gender, and Sexuality Studies and the Rising Tide Center at the University of Maine. She can be reached at susan.k.gardner@maine.edu.
